I OVERVIEW OF GOVERNANCE REGIME
Corporate governance in Swedish companies whose shares are admitted to trading on a regulated market (listed companies) is regulated by a combination of written rules and generally accepted practices. The framework includes the Swedish Companies Act and the Swedish Annual Accounts Act, supported by the Swedish Corporate Governance Code (Code) and the rules of the regulated markets on which shares are admitted to trading, as well as recommendations and statements from the Swedish Financial Reporting Board and statements by the Swedish Securities Council on what constitutes good practice in the Swedish securities market.
Enforcement of regulations applicable to listed companies – the Swedish Stock Exchange's Issuer Rules, the Code (under the comply or explain regime), and statements from the Swedish Financial Reporting Board and the Swedish Securities Council – may be carried out by the Stock Exchange through disciplinary procedures. In addition, the law may be enforced through actions in local courts.
Ownership structure on the Swedish stock market differs significantly from the structure in countries such as the United Kingdom and the United States. While the majority of listed companies in those countries have a very diverse ownership structure, ownership in Sweden is often concentrated to a single or small numbers of major shareholders, as is the case in many other continental European countries. In around half of the listed companies, these shareholders strengthen their positions further through holdings of shares with greater voting rights. They often play an active ownership role and take particular responsibility for the company, for example by sitting on the board of directors. A particular characteristic of Swedish corporate governance is the engagement of shareholders in the nomination process for boards of directors and auditors, which they exercise through their participation in companies' nomination committees. Nomination committees are not regulated by the Companies Act, but by the Code. A Swedish nomination committee is not a sub-committee of the board, but a body of the general meeting of shareholders made up of members who are appointed by the company's owners.
Swedish society takes a positive view of major shareholders taking particular responsibility for companies by using seats on boards of directors to actively influence governance. At the same time, major holdings in companies must not be misused to the detriment of the company or the other shareholders. The Companies Act therefore contains a number of provisions that offer protection to minority shareholders, such as requiring qualified majorities for a range of decisions at general meetings of shareholders.
International institutional investors have requested individual voting on boards of directors, even though such a procedure is normally superfluous and time-consuming in a Swedish setting with the Swedish nomination committee system.
II CORPORATE LEADERSHIP
i Board structure and practices
A Swedish limited liability company is organised as a unitary structure in line with the Anglo-Saxon one-tier model. The general meeting of shareholders, acting as the company's supreme decision-making body, inter alia elects a board that appoints a managing director. The general meeting, the board and the managing director together with the auditors comprise the four corporate bodies recognised by the Companies Act and the first three are, in descending order, subordinated in relation to each other. The auditors, whose main responsibility is to keep the accounts in order, are, however, independent in relation to the others. Thus, under the Swedish corporate governance structure, there is no two-tier model with a supervisory board overseeing the administration of the company as traditionally can be found in continental Europe.
Composition of the board
In general, the board in Swedish listed companies includes five to 10 members and primarily consists of non-executive directors. According to the Code, a majority of the directors of the board elected by the general meeting must be independent from the company and its executive management. A minimum of two of these directors must also be independent from the company's major shareholders. In addition to this, the Code stipulates that no more than one board member elected by the general meeting may be part of the executive management of the company or of a subsidiary to the company. Thus, boards of listed companies normally consist of non-executive directors only. The managing director of the company may not be the chair of the board, but may however be a board member.
Recurrently, the low percentage of female board members has come under review, and within the public debate there are those who argue that legislation is required to balance the gender ratio between female and male board directors. Under the Code, the board shall have a composition appropriate to the company's operations, its phase of development and other relevant circumstances. The board members elected by the general meeting shall collectively exhibit diversity and breadth of qualifications, experience and background. Moreover, the company must also strive for gender balance on the board.
In 2006, the Ministry of Justice introduced a proposal for a provision, under which at least 40 per cent of boards of listed companies would be required to comprise female directors, and in 2015, the Minister stated that the parliament may be required to amend the law to reach the goal of more gender-balanced boards. It was further stated by the secretary that a bill would be presented to the parliament within a year in the event that companies did not have female representation of at least 40 per cent before that point in time, and in 2016, the government presented a legislative proposal to this effect. However, the proposal did not have sufficient support in parliament, and no new proposal has been put forward since. Thus, at this time, there is no legal requirement as regards female representation on boards of directors.
In general, under the Companies Act, the right to represent and sign on behalf of the company in all matters is vested in the board as a whole. If a managing director has been appointed, he or she has the right to sign on behalf of the company as regards the day-to-day operations. In addition to this, the board may authorise a board member, the managing director or any other person to represent the company by way of special company signature. The managing director or the chair, each alone, as well as two board members or another special signatory, are typically entitled to represent and sign on behalf of the company.
Legal responsibilities of the board and the chair of the board
According to the Companies Act, the principal duties of the board comprise the responsibility for the organisation of the company and the management of the company's affairs. Furthermore, the board is also to ensure that the company's organisation is structured in such a manner that accounting, management of funds and the company's finances in general are monitored in a satisfactory manner. In addition to this, board members as well as the managing director have an overall duty in all matters to act in accordance with the interests of the company. The chair of the board has no specific duties or powers other than a responsibility for convening the board and leading the work of the board.
Another key task of the board is to appoint and dismiss the managing director. Whereas the board is responsible for the overall management of the company's affairs, the managing director shall attend to the management of the day-to-day operations pursuant to guidelines and instructions issued by the board.
Thus, boards in Swedish companies have an extensive decision-making authority, but also their limitations, primarily by way of the legal provisions giving the general meeting exclusive powers as regards specific matters (e.g., share issues, amendments to the articles of association, and the election of board members and auditors).
Remuneration of directors and compensation from shareholders
The board remuneration is resolved upon by the annual general meeting, and the board decides the remuneration for the executive management. All share and share price-related incentive schemes for the executive management shall, however, be resolved upon by the general meeting. According to the Code, the remuneration and other terms of employment are to be designed with the aim of ensuring that the company has access to the competencies required at a cost appropriate to the company, and that they have the intended effects for the company's operation.
The basic rule is that directors receive their remuneration from the company concerned. There are, however, no rules directly prohibiting a director from also accepting compensation from a shareholder who has nominated him or her. In practice, the director may, for example, be employed by the nominating shareholder. In some cases, a director being employed by the nominating shareholder waives his or her remuneration from the company. Such arrangements should be factored in when determining whether the rules regarding disqualification of a director to decide on specific matters involving such a nominating shareholder are applicable. If a board member receives compensation from a shareholder, he or she is not deemed independent from that shareholder.
Board members have a fiduciary duty to act in good faith and in the best interests of the company, which entails a duty to act in the interest of all shareholders. For that reason, the board may for instance not consider an activist proposal under any different standard of care compared to other board decisions, and individual shareholders may not be given an unfair advantage compared to the other shareholders in the company. However, the board may cooperate with an activist as long as the board does not breach the duty of equal treatment of all shareholders.
Provided that it is not in conflict with the Companies Act or the applicable articles of association, the board is also obliged to follow any specific instruction decided upon by the general meeting.
Liability of directors
According to the Companies Act, a board member as well as a managing director may be liable for damages to the company, the shareholders or third parties (e.g., creditors). If, in the performance of his or her duties, he or she intentionally or negligently causes damage to the company, he or she shall compensate the damage. Liability towards a shareholder or a third party may, however, only arise when damage is caused as a consequence of a violation of the Companies Act, which includes provisions on fiduciary duties, the applicable annual reports legislation and the articles of association. The board may delegate specific tasks to individual members or other employees, but is not able to avoid liability for the company's organisation or the duty to ensure satisfactory control of the finances of the company.
Further, members of the board and the managing director may also be held liable under general principles on tort and, if applicable, the Swedish Tort Liability Act. As for the board, there is no collective liability per se, and an in casu judgement must be made as regards each claim and each director. Moreover, a Swedish company is not itself capable of committing a crime, which implies that it is the natural person who commits the crime who ultimately will be held responsible.
Appointment, nomination and term of office
Under the Companies Act, the board is elected by the general meeting. In listed companies, director nomination is done by the nomination committee, which in Sweden is not a board committee, but rather a committee set up by the general meeting that includes the largest shareholders. The Code stipulates that a company shall have a nomination committee that, inter alia, shall nominate candidates to the board. The general meeting elects the members of the nomination committee, and thus large shareholders generally have great influence over the composition of the committee. However, at least one of the members shall be independent in relation to either the company's largest shareholder or group of shareholders that cooperate regarding the management of the company.
Any shareholder may, however, nominate directors for election to the board and have the nomination included in the notice to attend the general meeting, as long as the proposal is presented to the board within the time frame stipulated in the Companies Act and otherwise complies with the applicable provisions in the Companies Act. Furthermore, if the matter of election of members of the board is already on the agenda of the general meeting, a shareholder has the right to propose a candidate as late as at the time of the meeting itself.
The nomination committee shall safeguard the interest of all shareholders in its nomination of candidates. The nomination committee's proposal is presented in the notice to attend the general meeting. The board is elected by a majority vote, unless the articles of association stipulates otherwise. Market practice in Sweden has been to elect the members of the board by a single vote. However, this is not required by law, and some international investors in Sweden have shown tendencies to start raising demands on listed companies to switch to separate voting for each member of the board. Large international institutional investors have been campaigning for individual board election and transparency of voting at general meetings.
Staggered boards are non-existent (each board member is elected annually, and there is no way of preventing a new majority shareholder from replacing the board immediately).
The primary rules relating to communications made by listed companies concern disclosure duties and equal treatment of shareholders. Transparency and disclosure are key aspects of Swedish corporate governance in listed companies. The EU Market Abuse Regulation (MAR), the Swedish Securities Markets Act and the Stock Exchange's Rule Book for Issuers (Rule Book) set forth the basis for listed companies' disclosure obligations. Under MAR, listed companies are obliged to, as soon as possible, publish all information of a precise nature that has not been made public, relating, directly or indirectly, to the issuer's financial instruments and that, if it were made public, would be likely to have a significant effect on those financial instruments or on the price of related derivative financial instruments (i.e., inside information). Additionally and in accordance with the Securities Markets Act and the Rule Book, listed companies are obliged to disclose information related to financial reports, issues of securities, changes in the board, management and auditors, share-based incentive programmes, closely related party transactions, and business acquisitions and divestitures, irrespective of whether the information constitutes inside information. The purpose of the disclosure obligations is to provide sufficiently comprehensive, relevant, clear and non-misleading information to the market. To promote proper disclosures, listed companies are recommended to prepare a written disclosure policy in which the guidelines and procedures applied in the company's communications with the capital markets and investors are specified.
As a general rule, inside information shall be disclosed as soon as possible although companies, provided that certain conditions are fulfilled, may delay the disclosure. To be allowed to delay the disclosure of inside information to the public, the following conditions must be met according to MAR: immediate disclosure is likely to prejudice the legitimate interests of the company, the delay of disclosure is not likely to mislead the public and the company is able to ensure the confidentiality of that information. When this information is subsequently publicly disclosed, the company must submit a written explanation to the Swedish Financial Supervisory Authority (SFSA) specifying that the disclosed information was delayed and explain how the aforementioned conditions were met.
Generally, selective disclosure of inside information constitutes a violation of MAR, which will result in sanctions for the company. Such disclosure may also constitute a criminal offence for the person making the disclosure under MAR and the EU Market Abuse Directive, which has been implemented in Sweden through the Act on Penalties for Market Abuse on the Securities Market. However, in certain special situations – for example, ahead of a rights issue where a company wants to secure commitments from its largest shareholders – selective disclosure pursuant to the market-sounding rules of MAR may be permitted. When delaying disclosure, listed companies are under the obligation to maintain insider registers of directors, employees and other persons with access to inside information as well as of other parties and advisers in separate projects that involve inside information.
MAR contains a requirement that all disclosed inside information is made public on the company's website and stored there for at least five years. The same applies, according to the Rule Book, to all information communicated by the company to the market. There are no other rules governing the media platform to be used as distribution channels; however, social media platforms are rarely used for shareholder activity-related matters. In addition, since the purpose of the disclosure duties is to make sure that the information is disclosed to the market simultaneously on a non-discriminatory basis, in practice, companies must use an information distributor for this purpose.
In accordance with the Annual Accounts Act and the Code, listed companies shall disclose a yearly corporate governance statement in which the company shall present information on its corporate governance functions and state its compliance with the Code. If the company chooses to deviate from a certain provision of the Code, it must state its reasons for doing so (the comply or explain principle). Moreover, a corporate governance report shall include a description on internal controls and risk management regarding the financial reporting, and how the yearly evaluation of the board has been conducted and reported.
Further, all Swedish companies, associations and other legal entities are obliged to register their ultimate beneficial owner or owners with the Swedish Companies Registration Office. There are a few exceptions to this obligation, including governmental bodies and listed companies and their subsidiaries. The ultimate beneficial owner is the natural person or persons who ultimately own or control a legal entity. A natural person is presumed to exercise such control if he or she holds or controls more than 25 per cent of the votes, or holds or controls the right to appoint or remove a majority of the board of directors. Moreover, a legal entity may not have any beneficial owner or may, under certain conditions, be relieved from the obligation to report its beneficial owner due to complex ownership structures as investigation obligations are limited.
Financial reporting and accountability
Listed companies shall prepare annual financial statements and, as a general rule, interim reports for the first three, six and nine months of the financial year. The consolidated financial statements shall be prepared in compliance with IFRS. Companies are entitled to disclose a lighter-form interim management statement instead of an interim report for the first three and nine months of the financial year. According to the amended Transparency Directive,2 published in November 2013, listed companies are no longer obliged to publish quarterly financial information. However, Member States may require greater disclosure on certain conditions, and in Sweden the obligation to publish quarterly information remains. The Stock Exchange has set out guidance for preparing interim management statements. A company may, however, deviate from the guidance completely or on certain points if it discloses the reporting or statement format that it has chosen instead, and its reasons for doing so, on its website.
Annual financial statements shall be published within four months of the end of the financial year and three weeks before the annual general meeting. Quarterly reports or interim management statements shall be published within two months of the end of the reporting period.
According to the Securities Markets Act and the Rule Book, the SFSA may impose independently of the Stock Exchange a penalty payment for any failure to comply with the ongoing disclosure obligation, the obligation to disclose periodic information, and the obligation to publish and store regulated information. All financial reports shall be made available on the company's website for a minimum of 10 years.
Listed companies must appoint at least one authorised auditor or audit firm. Listed companies may not appoint the same main responsible auditor for more than seven consecutive years or the same audit firm for more than 10 consecutive years. Provided that a renewal process in accordance with the EU Audit Regulation3 takes place, listed non-financial companies may, however, appoint the same audit firm for another 10-year-period (i.e., for a total of 20 years). The company's statutory auditor is appointed by the general meeting to examine the company's annual accounts and accounting practices, and to review the board's and the managing director's management of the company. Auditors of Swedish companies are therefore given their assignment by, and are obliged to report to, the owners, and they must not allow their work to be governed or influenced by the board or the executive management. Auditors present their reports to the owners at the annual general meeting in the annual audit report.
Furthermore, the Companies Act sets out that companies, as a rule, shall establish an audit committee. The audit committee shall, without affecting the responsibilities of the board:
- monitor the financial reporting of the company;
- monitor the efficiency of the company's internal controls, internal auditing and risk management;
- keep abreast of the audit of the annual accounts and consolidated accounts;
- review and monitor the impartiality and independence of the auditor; and
- pay close attention if the auditor provides the company with services besides audit services, and assist in the preparation of proposals for the decision of the general meeting on the election of auditors.
IV CORPORATE RESPONSIBILITY
i Framework and recent development
Under the Code, which outlines the main responsibilities of the board in relation to internal control and risk management, one of the principal tasks of the board is to ensure that there is an appropriate system for follow-up and control of the company's operation and the risks to the company that are associated with its operations. The Code further stipulates that the board is also to ensure that there is a satisfactory process for monitoring the company's compliance with laws and other regulations relevant to the company's operations, as well as the application of internal guidelines.
Following numerous corporate scandals in Sweden and abroad in recent years, the media as well as the public and authorities are, to a somewhat increasing extent, scrutinising corporations and their management and directors. In particular, different incentive programmes for senior executives, bonuses, other benefits and so forth, but also questionable risk management, have been subject to increased focus, which has led to public debate. In recent years, there have been a few high-profile criminal proceedings against company officials. Most of them have been brought against the executive management, but there a few example of cases where members of a board of directors also have been charged.
In December 2016, amendments were made to the Annual Accounts Act, as a result of the implementation in Sweden of the EU Directive on non-financial reporting. The amendments entail that certain larger companies, companies that are of public interest and parent companies of large groups shall draw up a sustainability report that shall include information necessary to understand the company's development, performance and position and the consequences of its business, including information related to the environment, social matters, staff, respect for human rights and work counteracting corruption. These companies must also report on the diversity policy that applies to the composition of the board of directors.
ii Recent high-profile cases
One of the most discussed cases in recent years was the criminal and parallel civil damages procedures involving HQ Bank and its top executive management, as well as its listed parent holding company HQ AB and a number of its board directors. According to the claimant, HQ AB, the boards of both HQ Bank and HQ AB had been aware of a systematic overvaluation of the trading portfolio but neglected to act accordingly. Further, the respondents were said, inter alia, to have neglected their duty to ensure that the bank had appropriate risk management, staffing and organisation measures in place.
At the end of 2016, all criminal charges were dismissed by the court, and in December 2017 the civil suit brought against, inter alia, several of the directors of HQ AB and HQ Bank was tried by the Stockholm District Court. In certain aspects the civil court did find the executive management and certain board directors of HQ Bank in negligent breach of their respective duties. However, the court did not, inter alia due to deficient causality between the shown negligence and alleged damages (in part with reference to the fact that the relevant sufficiently shown breaches primarily encompassed certain actions and omissions in good faith after the key loss-bringing circumstances were already at hand), hold the executive management or the board directors liable for any of the claims pursued by HQ AB (other than for reimbursement of a fine of 480,000 kronor that HQ Bank previously had been obliged to pay to Nasdaq Stockholm). The damages claims amounted in total (including interest) to approximately 5 billion kronor. Following the court rulings, matters relating to the parties' legal expenses were subject to further litigation and appeals. Although this attracted certain media coverage, these latter matters are not of any particular interest from a legal corporate governance standpoint.
i Shareholder rights and powers
Shareholders exercise their rights and powers by participating in general meetings. Shareholders' most significant rights include voting rights in general meetings, the right to have a matter dealt with by a general meeting and the right to ask questions at a general meeting.
The annual general meeting convenes once a year, within six months of the end of the financial year. In between the annual general meetings, extraordinary general meetings may be convened either by the board, if deemed necessary, or by shareholders holding at least 10 per cent of the outstanding shares in the company. Under Swedish law, there are no special facilities for long-term shareholders.
Matters to be brought by the general meeting
Any shareholder who wishes to have a matter addressed at a general meeting may submit a written request thereof to the board. The matter must be addressed at the general meeting if the request from the shareholder is received by the board no later than seven weeks prior to the general meeting, or at a later date if the request is submitted in due time for the matter to be included in the notice to attend the general meeting. The proposed matter must concern an issue relevant to the company, which falls within the competence of the general meeting.
There are certain matters that fall under the exclusive competence of the general meeting. The Companies Act and companies' articles of association regulate this. Matters falling within the competence of the board or the managing director of a company may be decided upon by the general meeting if the shareholders unanimously support the matter and the Companies Act does not prescribe otherwise.
Matters that fall under the exclusive competence of the general meeting include the election of board members and determining their remuneration, the election of the auditor of the company and any amendments to the company's articles of association, as well as decisions relating to the shares or share capital of the company and certain corporate restructuring matters, such as mergers and demergers. Share repurchases or share issues shall be brought about by the general meeting; however, the general meeting may authorise the board to decide on a repurchase of the company's own shares or share issue. The authorisation regarding share repurchases must specify the price range for a repurchase and, with regard to a share issue, the maximum number of shares to be issued. Decisions regarding dividend distributions are also reserved for shareholders; however, the dividend distribution may not exceed the proposal made by the board, except where such an obligation exists in accordance with the articles of association or where the distribution was resolved upon at the request of a minority holding at least 10 per cent of the shares in a company. Shareholders holding at least 10 per cent of the shares in a company are always entitled to request the payment of a dividend corresponding to half of the profits of the financial year, although not more than 5 per cent of the equity of the company.
Decision-making at the general meeting
Each shareholder has the right to participate in a general meeting. The articles of association may prescribe that, to participate at a general meeting, a shareholder must notify the company thereof not later than the date specified in the notice to attend the general meeting. The main rule is that all shares carry equal rights; however, the articles of association may prescribe otherwise.
Resolutions at a general meeting usually require a simple majority to be passed. There are, however, certain matters that require a qualified majority of both the votes cast and represented at the general meeting. A majority is purported as qualified if it is supported by at least two-thirds of the votes cast and shares represented at the meeting.
Below is an enumeration of certain matters that require a qualified majority vote:
- amendment of the articles of association;
- directed share issue;
- issuing option rights and other special rights entitling to shares;
- acquisition and redemption of own shares;
- directed acquisitions of own shares;
- mergers and demergers; and
- a decision to enter into liquidation or terminate a liquidation procedure.
Sweden does not have a proxy voting system (or similar system). Instead, all voting is done at the general meeting (either by the shareholder in person or by anyone with a written power of attorney).
Objection to a decision by the general meeting
In the event that a resolution of a general meeting has not been adopted in due order or otherwise contravenes the Companies Act, the applicable annual reports legislation or the articles of association, a shareholder, the board, a member of the board or the managing director may bring proceedings against a company before a court of general jurisdiction to set aside or amend the resolution. Such proceedings may also be brought by a person whom the board has unduly refused to enter as a shareholder in the share register.
An action to have a general meeting's resolution declared void must be commenced within three months of the date of the resolution. Where proceedings are not commenced within that period, the right to commence proceedings shall be forfeited. Proceedings may commence at a later time provided that the resolution is such that it cannot be adopted without the unanimous consent of all shareholders, consent to the resolution is required of all or certain shareholders and no such consent has been granted, or notice to attend the general meeting has not been given or significant parts of the provisions governing notice to attend the general meeting have not been complied with.
ii Shareholders' duties and responsibilities
Protection of minority rights
An important protection mechanism for the minority shareholders of a company is the principle of equal treatment. The principle is established in the Companies Act, and is thus applicable to both listed and unlisted companies. The principle entails that shares of the same class have the same rights, unless otherwise specified in the articles of association. A dividend that results in a difference in the payout per share is therefore in conflict with the principle of equal treatment. The same would apply to any other asset transfers that differentiate between shareholders of the same class of shares. In cases where a minority shareholder is unfairly treated in relation to a majority shareholder (e.g., if the company enters into an unfavourable agreement with a majority shareholder), the minority shareholder will not be able to rely on the principle of equal treatment to invalidate the transaction, because in that situation all shareholders are affected equally. However, in such cases minority shareholders are protected by other provisions of the Companies Act. For example, the Companies Act states that the general meeting may not adopt any resolution that is likely to provide an undue advantage to a shareholder or another person to the disadvantage of the company or another shareholder. The board, or any other representative of the company, is also prohibited from performing any legal acts or other measures that are likely to provide an undue advantage to a shareholder or another person to the disadvantage of the company or any other shareholder. If a minority shareholder manages to show that it has been unfairly treated, the transaction may be invalidated and the minority shareholder may receive damages. The transaction will not be regarded as unfair should the majority shareholder be able to show that the transaction was entered into in the normal course of business.
Some important minority shareholders' rights include the possibility for owners of not less than 10 per cent of all shares in the company (owned by one shareholder alone or by a number of shareholders in conjunction) to demand in writing that the company's board convene an extraordinary general meeting to address a specified matter. If the request is correctly made, the board is obliged to convene the meeting and must issue a notice to attend the meeting within two weeks of receipt of the demand. A specified matter is an issue relevant to the company that can be decided upon at the extraordinary general meeting. For that reason, it is not possible for minority shareholders to demand that an extraordinary general meeting is convened just for the opportunity to ask questions of the members of the board or the management. However, a minority that needs to ask questions of the board could initiate its right to appoint an extra auditor or a special examiner and demand that an extraordinary general meeting is held to decide on a matter. During the meeting, the right to ask questions can be utilised as a first step to meet the information requests of the minority. If the board satisfies the minority's needs in this regard, the need to appoint an extra auditor or special examiner may no longer be necessary.
A minority shareholder may also propose that an extra auditor appointed by the Swedish Companies Registration Office shall participate in the audit of the company together with the company's ordinary auditors. The proposal shall be submitted to a general meeting at which the election of auditors is to take place or at which a proposal set forth in the notice to attend the general meeting is to be addressed. If the proposal is supported by owners of at least 10 per cent of all shares in the company or at least one-third of the shares represented at the meeting, and a shareholder then submits a request to the Companies Registration Office, the Companies Registration Office shall appoint an extra auditor. As a general rule, it is the person whom the minority has proposed as an extra auditor who shall be appointed.
The extra auditor has the same privileges and obligations as the company's ordinary auditor and shall participate in the auditing of the company together with the ordinary auditor. Thus, the extra auditor shall examine the company's annual report and the company's bookkeeping, as well as the board's and the managing director's management of the company. Both the ordinary auditor and the extra auditor shall perform their function independent of the company and its management.
It should be noted that the ordinary auditor, as well as the extra auditor, have a duty of confidentiality and may not, without due authorisation, disclose to an individual shareholder or any third party any information concerning the company's affairs learned by the auditor in the performance of his or her duties, if the disclosure could damage the company. It is therefore mainly through the disclosure of the auditor's report and other accounting documents in close proximity to the annual general meeting that the minority shareholders of the company receive information concerning the company's financial situation. The auditor report shall be presented to the company's board no later than three weeks prior to the annual general meeting. In listed companies, accounting documents and the auditor's report shall then be made available for the shareholders during a period of not less than three weeks immediately prior to the annual general meeting.
Further, a minority shareholder may submit a proposal for an examination through a special examiner. A special examiner's assignment is to review the company's management and accounts during a specific period in the past or certain measures or circumstances within the company. A proposal for an examination through a special examiner shall be submitted at an ordinary general meeting or at the general meeting at which the matter is to be addressed. Where the proposal is supported by owners of at least 10 per cent of all shares in the company or at least one-third of the shares represented at the general meeting, the Swedish Companies Registration Office shall, upon request by a shareholder, appoint one or more special examiners. The special examiner shall submit a report regarding his or her examination. The report shall be made available and sent to the shareholders.
Controlling shareholders and institutional investors
In many Swedish listed companies, there is a controlling shareholder (or shareholders) who often has retained control through shares with greater voting power, such as certain family or privately controlled investment companies. Together, Swedish institutional shareholders have large stakes in many listed Swedish companies. In specific cases, they try to team up and then exert great influence.
There are no particular duties for controlling shareholders or institutional investors in Swedish legislation and self-regulation, except for the general obligation to launch a takeover bid when a shareholder's ownership exceeds a certain level (30 or 50 per cent of the voting rights in the company) and the obligation to redeem the remaining outstanding shares when the shareholding exceeds 90 per cent of all the shares and voting rights in the company.
A shareholder does not owe the same fiduciary duties towards the company as the board, and is not required to act positively in the interest of the company. However, a shareholder should compensate for damage that he or she causes to the company, a shareholder or another person as a consequence of participating intentionally or though gross negligence, in any violation of the Companies Act, the applicable annual reports legislation or the company's articles of association.
iii Shareholder activism
Shareholder activism has been fairly moderate in Sweden. However, in the past couple of years shareholder activism has increased in companies that are subject to a takeover offer, wherein the activist is calling for a higher price to be paid by the bidder after an offer is completed. This is done by the bidder taking a stake in the target during the offer period and thereafter taking advantage of the strong minority protection contained in the Companies Act. There is also a growing tendency, especially among institutional investors, to take a more active role. Swedish institutional shareholders play an important role in Swedish listed companies. Together, they have large stakes in many listed Swedish companies. In specific cases, they try to team up and then exert great influence. In their daily activism, they try to exert influence through direct dialogue with the board and by taking part in nomination committees.
Activist shareholders normally gain a position through the acquisition of a corner in a company (in many cases together with foreign activist find). However, we have seen very few activist investors in Swedish companies.
Say on pay
The Code stipulates that a company shall have a nomination committee that, inter alia, shall nominate candidates to the board and propose the remuneration payable to the board and committee work. The proposal shall be put forth at the annual general meeting. In addition, the Companies Act require the annual general meeting to resolve on principles for remuneration to management, to which the board must adhere when setting the remuneration for the CEO and other management staff.
Derivative actions on behalf of the company may be brought where a minority of owners of not less than 10 per cent of all shares in the company have, at a general meeting, supported a resolution to bring such a claim or, with respect to a member of the board or the managing director, have voted against a resolution regarding discharge from liability. If shareholders holding at least 10 per cent of the shares in the company vote against a resolution regarding discharge of liability, a claim of damages may be brought against the board and the managing director despite the fact that the rest of the shareholders have voted for discharge.
Where the general meeting has adopted a resolution to grant discharge from liability or not to commence an action for damages (without 10 per cent of the shareholders having voted against the resolution), or the period for the commencement of an action has expired, an action may nevertheless be brought where, in the annual report or the auditor's report or otherwise, from a material aspect correct and complete information was not provided to the general meeting regarding the resolution or the measure on which the proceedings were based.
iv Takeover defences
The Swedish corporate governance framework is significantly guided by the principle of equal treatment and a strong requirement on the board to always act in the best interest of the company and its shareholders. The board may not promote shareholders' initiatives that conflict with these rules and principles. For that reason, unless the general meeting of shareholders has resolved upon it, target boards are prevented from taking defensive measures, and, thus, the Swedish takeover rules are rather takeover-friendly in that sense. The board may however at all times seek alternative bids (i.e., white knights).
Staggered boards do not exist (each board member is elected annually, and there is no way of preventing a new owner from making an immediate board replacement). Poison pills and stitching, etcetera, are not allowed under Swedish law.
v Contact with shareholders
As set out in Section III, Swedish companies have a duty to disclose all inside information as soon as possible. Shareholders also receive information on all matters proposed to be decided upon by the general meeting. The notice to a general meeting shall be published and made available to the shareholders no later than three or four weeks (depending on the type of general meeting) prior to the general meeting and shall include information on the decisions proposed to be taken. Shareholders also have the right to ask questions at the general meeting, and in practice often do so in connection with the managing director's presentation of the results of the company.
The company may generally contact individual shareholders as long as the contact is in the interests of the company and in accordance with the principle of the equal treatment of all shareholders (i.e., the contact may not be aimed at giving one shareholder undue benefit at the expense of other shareholders or the company). Certain situations where the company engages in discussions with a major shareholder can be in the interests of all shareholders; these may include, for example, planned share issues or other corporate restructurings. In such instances, the rules regarding market soundings in the MAR are applicable, and the company would have to have met all the conditions stipulated in the MAR (e.g., confidentiality arrangements would have to be duly put in place, and the shareholder in question would be prevented from trading in the securities of the company upon receiving inside information). However, it is generally considered acceptable to share information that does not constitute inside information with a certain shareholder.
Large shareholders acting together will have to observe the rules relating to acting in concert, which may trigger an obligation to launch a mandatory takeover bid if the joint holding of shareholders acting in concert were to exceed 30 per cent of the votes.
The updated Shareholders Rights Directive will necessitate changes to legislation and the Code, but these changes will probably not have any major impact on the Swedish corporate governance system as a whole. Among other things, the implementation of the Directive will restrict listed companies' flexibility in relation to remuneration to the executive management and lead to stricter transparency requirements in this regard.